Help

The application does not use passwords. On the sign-in page enter your work e-mail address — we will send you a one-time 6-digit code by e-mail or SMS. The code is valid for 15 minutes.

If your company uses Microsoft 365, you can click “Sign in with Microsoft”.

Not receiving the code? Check your spam folder or ask the IT department to check your e-mail address in the system.

You can switch the language (Polski / English) in My account — e-mails and SMS messages will also be sent to you in that language.

When the IT department issues equipment to you, you will receive an e-mail (and sometimes an SMS) asking you to confirm receipt.

1. Open the link from the message, or sign in and go to My equipment.
2. Check the list of equipment and serial numbers.
3. Read the terms and tick the confirmation.
4. Sign with your finger or mouse in the signature field and click “I confirm receipt”.

If something is wrong (a missing item, a different serial number) — choose “Decline” and describe the problem. The IT department will contact you and may issue the equipment for confirmation again.

You can print the handover document or save it as PDF at any time in My equipment → My documents.

• Equipment — inventory, equipment card with history, repairs, handover documents and files. The asset tag is assigned automatically, the serial number is required.
• Handovers and returns — one document for one or more items; electronic confirmation (link with signature), paper (printout + scan) or no confirmation. The equipment status changes automatically: Issued on handover, In stock on return.
• Purchasing — Quote request (e-mail enquiry to a supplier) → arrangements → Order with final items and amounts → Receiving equipment into stock (no more units than ordered).
• Repairs and service — tickets with costs; the equipment gets the In repair status and returns to the previous one when finished.
• Reports — receipt confirmations, equipment by company, people and equipment, value, repairs, warranties, operation history (printable).
• Procedures — documents with a public link and PDF export.
• Settings (administrator) — mail (PHP mail / SMTP), SMS gateway, Microsoft 365, handover terms, e-mail templates (PL / EN), default language, role access to modules.

• QR labels (Equipment → QR labels) — select equipment on the list and click “Print labels”, or use “QR label” on the equipment card. Enter the label size in millimetres, choose a label printer (one label per page) or a sheet (e.g. A4 with a grid of labels). The label contains a QR code, the equipment name, the company, the logo and the asset tag. Company logos are uploaded in Companies and clients.
• When printing set scale 100% and no margins. Print a test page with the Frame option on plain paper first.
• Scanner on the phone — open the application on the phone and add it to the home screen: iPhone (Safari) → Share → Add to Home Screen; Android (Chrome) → menu → Install app. The icon opens the QR scanner. A label scanned with the regular camera app also opens the equipment card.
• Stocktaking (Equipment → Stocktaking) — start a stocktake for a company, location or category, then scan labels with the phone (Stocktaking mode) or with a barcode reader on the computer. The stocktake card shows missing items, surplus items (outside the scope) and equipment found in a different location; on closing, locations can be updated automatically. Every scan is recorded in the equipment history.
• Printing in the iPhone app — the printout opens in the same window; tap Print (AirPrint). If the print dialog does not appear, use the open the printout in Safari link.

• In Equipment select damaged or archived equipment (several items at once) and click “Disposal report” — or use the button on the equipment card. Checked-out equipment must be returned first.
• Fill in the date, method (disposal, recycling, scrapping, donation), the receiving company, the waste transfer card number (KPO / BDO), the committee members and notes for each item. The report gets the number UTY/year/number and is ready to print or save as PDF.
• When creating the report you can change the equipment status to archived; the entry is recorded in the equipment history. Which statuses allow disposal is set in Dictionaries → Statuses.

For equipment and application access, write to the IT department: support@itam.speedapp.pl.